Check In Deliveries

Count what actually arrived, and only then book it into stock.

Transactions → Check In Deliveries is the list of deliveries waiting to be counted — headed Deliveries to Check In. Rows are badged Draft or Return. Toggle between Show only mine and Show all deliveries.

Stock does not update until you confirm what physically arrived.

That is the whole idea. An invoice — typed, scanned or imported — is a claim about what was sent. Receiving is where somebody in the back room says what turned up.

Count a delivery

The count screen is built for a phone in one hand and a box cutter in the other.

1. Open the delivery

   It shows “N of M lines counted” as you work.

2. Count each line

   Three ways, and you can mix them per line:

   • Scan items — scan each unit as you unpack; the count goes up by one (or by a full case if you scan a case barcode).
   • Scan once, then type — scan to find the line, then key in the number.
   • Steppers or the keyboard — for anything without a usable barcode.

   Matches invoice fills in the invoiced quantity when the line is simply correct.

3. Watch the badges

   Each line shows short, over, or a tick. That is your cue to recount before you confirm rather than after.

4. Save count

   Saves your progress without posting anything. Come back later, or hand the phone to someone else.

5. Confirm delivery

   This is the moment stock moves.

Working without signal

The back room is the worst place for a phone signal, so counting works offline. You will see “You’re offline. Keep counting — everything is saved on this device and will sync when you’re back in signal.”

Counts are stored on the device as you go and sync themselves when the connection returns. Losing signal mid-delivery does not lose the count.

Short and over

What you counted is stored separately from what was booked, so “I counted 10, the system says 12” is always answerable.

Any line where the counted quantity differs from the invoice automatically opens a discrepancy in B2B Reconciliation. Do not adjust the number to make it match — record what you counted, and settle the difference there, where the reason is captured.

Receiving a return

A supplier return shows a banner: confirming it removes the counted quantities from stock and credits the supplier. The counting works the same way; the direction is opposite.

Doing it at a desk instead

From Purchase Invoices, the Receive action opens the same job laid out for a full screen.