Skip to main content

Stock and costing

On hand — how many units the system believes are at a store right now. Stock value — quantity times unit cost. Based on what you paid, not what you sell it for. WAC (weighted average cost) — the blended cost of everything you currently hold of a product. Buy the same item at two prices and the WAC lands between them, weighted by quantity. FIFO layer — a batch of stock at the price you paid for it. Selling consumes the oldest layer first, so cost of goods reflects what that stock actually cost. COGS at sale — what an item cost you at the moment it sold, captured on the sales line so history does not change when prices do. Reorder point — the quantity at which a product appears in Stock Alerts. Reorder quantity is how much to buy. Pack size / units per case — how many sellable units are in a case. Missing this is the most common cause of wrong stock. Movement — one entry in the stock ledger. Movements are never edited; corrections are new movements.

Buying and receiving

Purchase invoice — what a supplier says they sent you. Receiving / check-in — counting what actually arrived. This is what moves stock. Short / over — a counted quantity below or above the invoiced one. Either opens a discrepancy. Supplier return / credit memo — goods going back, entered as positive numbers; confirming removes stock and credits the supplier. Price recommendation — a suggested new selling price after a cost change, waiting for approval.

Scanning

OCR — reading a photographed document. Confidence is how sure the system is, shown green, yellow or red with the reason. UPC — the barcode. A case UPC is the barcode on the outer box.

Fuel

Gross gallons — the volume actually in the tank. Net gallons — the same fuel corrected to 60°F. BOL (bill of lading) — the delivery manifest, stated in net gallons. ATG (automatic tank gauge) — the in-tank sensor, and the daily report it produces. Book inventory — what the tank should hold: opening plus deliveries minus sales. Variance — book against actual. Thermal is the part explained by temperature; unexplained variance is what is left, and the number that matters. EPA log — the compliance record: variance within 1% of throughput plus 130 gallons.

Lottery

Pack — a book of scratch-off tickets. Bin — the dispenser slot it sits in. Activate — put a pack into a bin. Settle — close it out and free the bin. Shift audit — reading the current ticket number in each bin and comparing against POS. Commission — what you actually earn. Ticket sales are the state’s money. Terminal report — the state’s daily figures. Settlement invoice — the state’s periodic bill, which supersedes the daily reports it covers.

Tobacco

Scan data — the weekly sales file manufacturers require to pay a rebate. UPC mapping — the link from your product to a manufacturer’s brand family. Buydown — a discount at the register funded by the manufacturer, and therefore money owed back to you. Receivable — buydown money accrued but not yet paid.

Accounts

Business (or workspace) — your company. Store — one site, with a store code. Member / Admin / Owner — workspace roles. Store role — the permission bundle a Member has at a store. Agent API key — the credential a store’s Inventory Agent uses.